Sileron » Easy2Spend: The expense management solution that is 100% integrated with your SAP ecosystem

THE EXPENSE REPORT MANAGEMENT SOLUTION THAT IS 100% INTEGRATED WITH YOUR SAP ECOSYSTEM

Seamless, transparent expense management that is directly integrated with your SAP ERP

Managing business expenses often places an administrative burden on employees, managers and finance teams. Between lost receipts, time-consuming manual data entry and the cost of under-utilised licences, traditional processes lack efficiency.

Developed by the Sileron Group, an international expert in SAP integrations, Easy2Spend revolutionises the way you enter and process your expenses. Thanks to a native connection to the SAP ecosystem, expense claims can be submitted in a matter of seconds from a smartphone or computer, whilst ensuring rigorous control and automatic posting to your ERP system.

The Easy2Spend experience on mobile and desktop

Mockup Easy2Spend - expense report management solution

Easy2Spend is a responsive web application: it opens directly in your phone’s or PC’s browser, with no installation required, no app store needed and no agent to deploy across your IT infrastructure.

The user experience at the heart of the app

Immediate processing on the spot: Staff can photograph their supporting documents at the exact moment the expense is incurred. No more receipts brought in at the end of the month or lost documents.

Real-time approval: The manager approves requests directly from their mobile, wherever they are.

Zero application maintenance: Updates are deployed on the server side simultaneously to all users.

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The limitations of traditional market models

The majority of expense management software providers impose technical and pricing restrictions that distort the actual day-to-day use of the solution:

Cumbersome, complex and inflexible ERP integrations:

Traditional third-party tools rely on bespoke interfaces or specific external connectors. These bespoke solutions take a long time to deploy, are complex to maintain and offer very little flexibility when your ERP is updated. Every time your system is upgraded, there is a risk that these interfaces will break, leading to unforeseen maintenance costs and wasted time for IT teams.

Invoicing via expense claims:

Management is asking staff to group their expenses together to reduce the number of expense claims submitted. This slows down processing, delays reimbursements and causes frustration amongst the teams.

Charging the user:

You pay for every open licence, whether it is active or not. Occasional travellers cost just as much as frequent travellers, resulting in payments for numerous dormant licences throughout the year.

The Easy2Spend solution: Billing based on actual costs and with no limit on the number of users

Sileron offers a practical solution to the market’s limitations by combining technical simplicity with fair pricing:

A truly native connection (no specific development required):

Unlike solutions that require complex interfaces to develop, Easy2Spend connects natively to your SAP environment simply by configuring your web services. Expense reports are created directly in your ERP system without a third-party connector, ensuring seamless scalability without risk during SAP updates.

Unlimited users:

Roll out the solution to all your staff without any restrictions or per-user licence fees.

Billing based on actual usage:

Whether a claim contains 1 or 10 supporting documents, the cost is based on the number of actual expenses claimed, never on how they are grouped together. From £0.37 per expense.

A controlled and predictable budget:

The subscription is based on an annual fee that is adjusted at the end of the year according to your actual usage. On average, we see a cost of £2.30 per month per employee.

Find out more about Easy2Spend

The journey of a fresh produce item: From the photo to your SAP ERP system

1. An AI-guided claim

The employee takes a photo of their supporting document or uploads a file.
The amounts, date, currency and country are analysed and automatically pre-filled using optical character recognition combined with artificial intelligence.
All that remains is to confirm with a single click.
For bulk imports, each document uploaded generates a separate, pre-filled draft.

2. A bespoke approval workflow

The approval workflow directly utilises the structure of your ERP system without duplicating data sources.
The approval workflow aligns natively with your cost centres, project cost centres, subsidiaries/companies and delegation thresholds.
Approvers can therefore approve expenditure in perfect alignment with SAP cost accounting.
For transactions in foreign currencies, conversion to the company’s currency is automatic, whilst maintaining visibility of the original currency.

3. Native integration with SAP

Once the note has been approved, it is automatically created natively within your SAP environment.
Supporting documents are attached to the vouchers, and cost categories, VAT and account allocations are applied automatically.
No file exports or third-party connectors are required.

Comprehensive support from start to finish from the experts at Sileron

Integrating Easy2Spend requires no complex projects or significant IT resources on your part. Our specialist SAP teams will guide you through four key steps:

Framing

Detailed definition of your cost categories, accounting allocation rules and approval workflows.

Login:

Secure activation of access and native web services in your SAP environment.

Configuration

Configuration based on your actual use cases, carrying out integration tests and training your teams.

Getting started

Close support during the first payroll cycle, responsive assistance and management of changes.

Cloud Architecture & Enterprise Security

Easy2Spend utilises world-class cloud infrastructure to ensure maximum availability, complete data security and strict compliance with your IT department’s security requirements.

To meet the technical and governance requirements of each organisation, our solution is available in three architectural tiers:

Standard Package

Shared hosting on a Google Cloud instance with OCR extraction powered by Google Gemini AI (data hosted in France).

Premium Offer

Enhanced performance thanks to a Google Cloud database instance dedicated to your business, combined with the power of Google Gemini.

Platinum Package

Complete flexibility on your own cloud or VPC, with a choice of infrastructure and language model / LLM (Google Gemini, Mistral AI, etc.).

Please contact us to discuss the right architecture for your IT department

Simplify the management of your SAP expense claims today

Provide your staff with a modern tool, free up time for your accounts team and keep your costs under control.

Contact our experts for a demonstration tailored to your SAP environments.